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Speirs and Major Associates commonly work to a Standard Form of Lighting Appointment (SFLA) which has been developed with reference to standard professional service appointment forms as provided by the Royal Institute of British Architects and the International Lighting Design Association. A copy of both the long form and short versions of the Speirs and Major Associates SFLA, which include all terms and conditions, is available upon request to:
The Practice Manager
Speirs and Major Associates
11-15 Emerald Street
London
WC1N 3QL
Tel: 020 7067 4700
info@samassociates.com
The following role, services and definitions have been extracted from the SFLA for guidance only. They can also be downloaded in PDF format.
Defined Role
The Lighting Architect shall provide lighting design services only for the Project.
The Lighting Architect’s role is defined in this Part 1.0: Scope together with the services listed in Part 2.0: Services (“Services”) and all additional services agreed between the Parties.
It includes the design of the exterior and/or interior lighting for the Project and the specification and programming of the equipment that produces and controls it.
The role assumes that all other members of the Design Team are working in their traditional roles as defined by the Standard Form of Appointment and/or Plan of Work of the RIBA, CIBSE, RICS, RTPI, CSD, LI and other relevant professional bodies representing the various design disciplines.
Where other members of the Design Team are appointed to undertake partial services, or a scope of works that specifically excludes services that may relate to or otherwise effect the Services provided by the Lighting Architect, this shall be clearly identified by the Client.
The Client may at any time upon reasonable notice instruct the Lighting Architect to undertake Additional Services. Any such instruction shall be in writing and clearly identified by the Client. Notwithstanding the above, and excluding when identified elsewhere, the Services do not include for adopting the lead consultants design responsibilities and duties for the following:
- Architectural services including the design and production of fully co-ordinated working construction drawings, details and specifications for any aspect of the architectural design including details of mechanical fixings, bracketry, exact methods of fastening or connecting lighting equipment to the building fabric including, identification and/or design of builder’s work and any co-ordination of the lighting systems with other building or services systems, or any other service or item of work defined by the Architect’s Appointment and Plan of Work unless otherwise stated.
- Structural engineering services including the design and production of fully co-ordinated working structural drawings, details and specifications for and aspect of the structural design including details of mechanical fixings, bracketry and lighting columns, exact methods of fastening or connecting lighting equipment to the structure, including identification and/or design of builder’s work and any coordination of the lighting systems with other building or services systems, or any other service or item of work defined by the Architect’s appointment and plan of work unless otherwise stated.
- Electrical engineering services such as the design, specification and co-ordination of remote transformers, ballasts and other control gear and all associated secondary cabling (other then where integral to the luminaire), design of the electrical distribution system including main circuits and subcircuits including those that relate to the engineering the lighting control systems, design and specification of emergency or security lighting, cable sizing, general circuitry drawings associated with the lighting design, co-ordination with existing power or ventilation systems, associated builder's work, co-ordination of the lighting systems with other building services or systems or any other service or item of work defined by the Electrical Engineer’s appointment and plan of work unless otherwise stated.
- Cost consultancy, quantity surveying or project management services including provision of cost plan information, preparation of detailed cost reports, preparation of detailed programmes of work, costing of wiring, builder’s work, duct work, electrical distribution, calculation or take-off of quantities from schedules or drawings, organisation or minutes of meetings, general project management, advice on procurement routes, or any other service or item of work defined by any cost consultants or project manager’s appointment and plan of work unless otherwise stated.
Important Note
This proposal assumes that the Lighting Architect’s information does not formally become construction information; rather it is to be fully co-coordinated and incorporated into the Architect's (or other Lead Designer) and Electrical Engineer’s final construction information. The Lighting Architect retains full design responsibility for the lighting design as illustrated by the drawings, specifications and details as supplied as long as all changes arising from the coordination of the lighting scheme into the fabric, structure or services, or any subsequent changes due to construction activity, are formally notified to the Lighting Architect in good time and in so far that that the Lighting Architect is provided with the necessary drawings, specifications and details of the final construction issue for the lighting design for comment and checking. Any revisions required to the Lighting Architects drawings, specifications or details after their final formal issue will be deemed to be an ‘Additional Service’ under the terms of this agreement.
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Services
he proposal is based on the scope of Services as described below and is divided into Stages I–V. The Lighting Architect will carry out all these stages in order unless otherwise agreed and will only move from one stage to next on approval by the client:
Stage I - Inception and Feasibility
a) Attendance of inception meetings with the Client and other members of the Design Team.
b) Assisting others with Project Planning and development of the Lighting Brief.
c) Assisting others with the preparation of the lighting budget.
d) Production of feasibility and/or design reports.
Stage II - Concept Design
a) Attendance of briefing meetings with the Client and/or their Project Manager.
b) Attendance of Design Workshops with all relevant members of the Design Team.
c) Carrying out of conceptual lighting design studies.
d) Produce presentation materials as determined by the Lighting Architects to convey the overall design intent (excludes special renderings and computer generated images unless otherwise stated).
e) Assisting others with the preparation of an agreed Lighting Budget.
f) Attendance of Concept Design presentations to the Client.
Stage III - Scheme Design
a) Attendance of Design Workshops with all relevant members of the Design Team as considered necessary by the Lighting Architect.
b) Attendance of Design Team Meetings with all relevant members of the Design Team.
c) Carrying out further development of lighting design.
d) Preparation of Preliminary Lighting Layouts of the proposed lighting design (these may be hand mark
ups of the general arrangement drawings on CAD files provided in .dwg or .dxf format).
e) Preparation of a Preliminary Lighting Equipment Schedule.
f) Preparation of Preliminary Lighting Details where applicable.
g) Provision of a Preliminary Control Intent and Logical Control Channel Schedule.
h) Checking of typical Preliminary Lighting Calculations.
i) Assisting others in checking that the lighting scheme is within the approved lighting budget.
Stage IV - Detailed Design and Production
a) Attendance of Design Workshops with the relevant members of the Design Team.
b) Attendance of Design Team Meetings with all relevant members of the Design Team.
c) Providing assistance to others with the co-ordination of the lighting design with the building fabric, structure and services.
d) Preparation of Final Lighting Layouts of the proposed lighting design based on CAD files provided in .dwg or .dxf format.
e) Preparation of the Final Lighting Equipment Specification.
f) Provision of Final Lighting Details where applicable for incorporation into the construction details by others.
g) Preparation of the Final Performance Specification for the Lighting Control System and provision of Logical Channel Schedule.
h) Commenting on the final coordinated construction drawings, specifications and details of the lighting scheme as provided by others.
i) Assisting others with ensuring compliance with Part L of the Building Regulations.
j) Carrying out of risk assessment based on the Lighting Architect’s design information in accordance with the requirements of The Construction (Design and Management) Regulations 1994. This will be provided in the Lighting Architect’s format unless agreed otherwise.
Stage V - Construction, Focusing & Programming
a) Attendance of Contract Site Meetings with the other members of the Design Team and Construction Team as considered necessary by the Lighting Architect.
b) Commenting on Contractor’s and/or Manufacturer’s drawings, details and specifications for compliance with the Lighting Architect’s requirements.
c) Carrying out final review of the lighting installation.
d) Directing the focusing of installed lighting scheme where applicable.
e) Directing the programming of installed control equipment where applicable.
f) Assisting the Design Team, the Contractor and any other relevant parties in preparing schedules of defects related to items specified by the Lighting Architect as may be required.
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Optional Services
The following items are specifically excluded from the Services, but can be provided for Additional Fees, upon receipt of a written request:
- Special renderings, computer generated images, animated images and other visual presentation elements other than those determined by the Lighting Architect for the purposes of conveying the design intent.
- Sunlight design and studies including the hire of testing facilities, construction of models, etc.
- Design, supervision of construction, testing and evaluation of mock-ups and/or models.
- Formal review or evaluation of final building contract or tender documents as prepared by the Architect, and related to the lighting system.
- Detailed summary reports and/or plots showing illuminance or luminance levels other than those deemed necessary by the Lighting Architect for the general evaluation of the design.
- Design development of custom designed luminaires and negotiating or obtaining competitive prices for such products.
- Review and checking of proposed substitute luminaires, as selected by others, for compliance with the specification.
- Shop and field inspections.
- Whole life cost and running cost reports.
- Final lamp schedule for the Client’s building maintenance staff. (As installed drawings and relevant information to be provided by the Services Architect, Electrical Engineer or the Contractor).
- Obtaining project related quotations from Lighting Manufacturers for luminaires, lamps and associated equipment and control systems.
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Definitions, Interpretation and Methodology
Definitions
The following definitions apply to terms and phrases used throughout this Appointment:
“Additional Fees” has the meaning ascribed in clause 3.2.
“Additional Services” has the meaning ascribed in clause 3.2.
“Appointment” means the agreement between the client and the Lighting Architect for the appointment of the Lighting Architect as Lighting Architect for the Project incorporating the terms of appointment set out in this letter.
“Architect” means such other person or firm appointed by the Client or the Contractor to act as architect or lead designer for the Project.
“Lighting Budget” means the cost of the lighting equipment as identified by the client or the client’s cost consultants.
“Contractor” means the building contractor employed or to be employed by the Client to undertake the works of construction of the Project.
“Design Team” means the Lighting Architect, the Architect, the Electrical Engineer and any other design professionals appointed by the Client and/or the Contractor to undertake any design of or for the Project.
“Electrical Engineer” means or such other person or firm appointed by the Client or the Contractor to act as the electrical engineer for the Project.
“Expenses” has the meaning ascribed in clause 3.3.
“Fees” means the fees for the Services payable by the Client in accordance with the terms of this Appointment.
“Final Lighting Details” means a drawing that defines the location and intent with respect to a specific lighting detail to be incorporated and worked up into final construction detail by others and includes full dimensional information, indication of materials (as applicable) and generic installation requirements.
“Final Lighting Layouts” means hand-drawn or CAD based diagrams showing the general arrangement of luminaires and other lighting equipment marked up onto negatives prepared by others and includes setting out and dimensional information, fixture and channel references on a point by point basis.
“Final Lighting Equipment Specification” means the schedule of luminaires, lamps and associated equipment that defines the type, source, power and other requirements including suggested specification, manufacturer’s reference, dimensional information, colour, finishes and other relevant installation information and notes, together with specification clauses to be incorporated into the contract documentation.
“Lighting Architect” means Speirs and Major Associates Limited.
“Lighting Calculations” means the lumen method calculations or computer generated plots prepared by the Lighting Architect or on behalf of the Lighting Architect by third party suppliers, manufacturers. Lighting calculations do not extend to full, three dimensional modelling, Lightscape models, Radiance models or similar methods of determining lighting levels.
“Materials” means all sketches, written descriptions, images, working drawings, renderings, specifications, digital presentations, reports and models and any other documents and drawings prepared by the Lighting Architect in connection with the Project.
“Preliminary Control Intent” means a general statement of intent as to the manner in which the lighting control system is to be employed including reference to the user interface and programming and including provision of a schedule defining logical channels and zoning arrangements, power and data requirements and load type.
“Preliminary Lighting Details” means a sketch or diagram that defines the location and intent with respect to a specific lighting detail to be incorporated and worked up into final construction detail by others and includes full dimensional information, indication of materials (as applicable) and generic installation requirements.
“Preliminary Lighting Equipment Schedule” means a schedule of luminaires, lamps and associated equipment that defines the generic type, source, power and other requirements without recourse to identification of a specific manufacturer.
“Parties” means the Client and the Lighting Architect.
“Preliminary Lighting Layouts” means hand-drawn lighting layouts showing the general arrangement of luminaires and other lighting equipment marked up onto negatives prepared by others.
“Project Planning” means the initial planning for the Project including attending briefing sessions, initial meetings with the Client and the other members of the Design Team, negotiation of this Appointment, defining the scope of the Services and setting up internal systems in order to administer this Appointment.
“Revisions and Variations” where the Lighting Architect is required to re-design or carry out additional work as the result of substantial changes to the overall scheme such work will be deemed to be additional to that outlined within this document.
“Services” has the meaning ascribed in clause 2.0 of this Appointment.
“Site” As specified in the Memorandum of Agreement.
“Sketch Design Details” means sketch drawings that define the location and intent with respect to a specific lighting detail to be incorporated and worked up into final construction detail by others.
“Programme” means the timetable or schedule for the Services setting out the key dates for the completion of various tasks by the Lighting Architect and for the provisions of information by the Client.
“Travel” means car mileage, car hire, taxi, rail, metro / underground rail, bus and air travel undertaken by the Lighting Architect(s) in connection with the Project.
“Upper Estimated Maximum Fee Limit” means the maximum of on Fee that will not be exceeded by the Lighting Architect without verbal or written instruction from the Client and/or their representatives.
Interpretation
In this Appointment words in the singular may include the plural and vice versa and words in any gender shall include any other gender. A reference to any act of Parliament or statutory instrument or any other primary or delegated legislation having the force of law in England and Wales shall be deemed to include any subsequent amendments or re-enactments and to any replacement or additional legislation covering the same or substantially similar subject matter. Headings shall not form any part of or affect the interpretation of this Appointment.
Methodology
(i) Co-ordination
The co-ordination of the lighting systems into the general fabric of the building remains the responsibility of the Architect. The requirement for the co-ordination of the lighting systems into the general electrical and lighting systems remains the responsibility of the Electrical Engineer. The Lighting Architect will work with such parties and others solely to assist with this process.
(ii) Custom fixtures
Custom fixtures are non-standard light fittings or related equipment that require design and development i.e. non-catalogue items. The requirements for the design and development of custom fixtures vary according to their nature. It is not possible to identify the quantity and scope of such items at the early stage of a project. In all cases the Lighting Architect will develop such items in several stages as follows:
Concept:
Development of idea including presentation of form and lighting principle, using sketches and models where applicable for approval.
Development:
Further development of product as a general arrangement sketch drawing identifying where applicable basic performance criteria. This stage may include initial consultation with manufacturers.
Production:
Production of final information for pricing and tender purposes including update of general arrangement drawing where required and production of detailed performance specification.
Tender:
Assistance with tendering of product and evaluation of returns.
Prototyping:
Liaising with manufacturer including factory visits, commenting on shop drawings and specification, and attendance at prototyping and testing stage.
Installation:
Attendance on site and assistance with final evaluation of product for compliance with contract drawings and specification. The design and development of custom lighting products is an Additional Service for which Additional Fees will be charged in accordance with Part 3: Fees.
(iii) Daylight and Sunlight Testing
Daylight and sunlight testing will be conducted as identified by the Lighting Architect at third party facilities which will be booked on behalf of the Client. The cost of preparing and providing models, the hire of the test facility and on-site technical staff, travel costs and accommodation will be charged direct to the Client. Test facilities will include the Heliodon and Artificial Sky at the following establishments:
The Bartlett School of Architecture
University College London
(Torrington Place Site)
Gower Street
London WC1E 6BT
(iv) Key Presentations
It is assumed for the purposes of assessment of resources and fee calculation purposes that all meetings are to be held within Central London / Edinburgh. Wherever possible the Lighting Architect is to be given no less than ten working days notice of the requirement for a key presentation.
(v) Meetings
It is assumed for the purposes of assessment of resources and fee calculation purposes that all meetings are to be held within Central London / Edinburgh. Wherever possible the Lighting Architect is to be given no less than three working days notice of the requirement for a meeting.
(vi) Presentation materials (electronic)
Presentation materials will be at the discretion of the Lighting Architect. It is assumed for the purposes of this document that most presentation will be made by PowerPoint or a similar digital presentation technique, copies of which may be supplied in [PDF] format.
(vii) Special Renderings
Notwithstanding presentation techniques employed at the discretion of the Lighting Architect to explain ideas and concepts all hand drawn visualisations, night time perspectives, special renderings, Photoshop images, Lightscape models, animations, may be carried out through the Lighting Architect’s in house facilities or by third parties by special arrangement. The cost for the production of such items is an Expense and will be charged to the Client. If any renderings, sketches or other images prepared by the Lighting Architect are employed by the Client for marketing purposes the Lighting Architect reserves the right to charge a licence fee for their use.
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